Privacy Policy
1. Introduction
Northstar College Recruiting ("we," "our," or "us") operates the Northstar Email Platform (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.
2. Information We Collect
Account Information
Name and email address
Gender (for coach matching purposes)
Athletic profile information you provide (sport, position, graduation year, etc.)
Email Provider Data
OAuth tokens for connected email accounts (Gmail, Outlook)
Email address associated with your connected provider
We do not read, store, or access the contents of your inbox. We only use your connected email account to send emails that you explicitly compose and initiate through the platform.
Usage Data
Emails sent through the platform (recipient, subject, timestamp)
Email open and click tracking data
Template and personalization content you create
3. How We Use Your Information
To provide and maintain the Service
To send emails on your behalf to college coaches
To track email delivery and engagement metrics
To personalize your experience and match you with relevant coaches
To communicate with you about your account or the Service
To improve and develop the Service
4. Data Storage and Security
Your data is stored securely using Supabase infrastructure with row-level security policies. Email provider OAuth tokens are encrypted at rest using AES-256 encryption. We implement appropriate technical and organizational measures to protect your personal information.
5. Third-Party Services
We integrate with the following third-party services:
Google (Gmail) — for sending emails via your Gmail account
Microsoft (Outlook/Microsoft 365) — for sending emails via your Outlook account
Supabase — for authentication and data storage
Each third-party service is governed by their own privacy policies. We encourage you to review their policies.
6. Data Sharing
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
With your consent
To comply with legal obligations
To protect our rights or the safety of users
With service providers who assist in operating our platform (under strict data protection agreements)
7. Your Rights
You have the right to:
Access the personal data we hold about you
Request correction of inaccurate data
Request deletion of your account and associated data
Disconnect your email provider at any time
Export your data
8. Data Retention
We retain your data for as long as your account is active. If you request account deletion, we will remove your personal data within 30 days, except where we are required to retain it for legal or compliance purposes.
9. Children's Privacy
Our Service is intended for users who are at least 13 years old. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.
11. Contact Us
If you have questions about this Privacy Policy, please contact us at: support@northstarcollegeathleticrecruiting.com